Paper Submission

Paper Submission

For questions about the submission, please contact:

Important deadlines

Call for abstract January 31, 2018
Deadline abstract submission May 15, 2018 June 8, 2018
Abstract acceptance and call for papers June 20, 2018
Deadline paper submission September 1, 2018 September 23, 2018
Deadline paper submission 2nd review December 7, 2018 December 17, 2018
Deadline for Authors registration March 1, 2019

Paper submission and presentation rules

Paper submission

All abstracts that have been submitted via the online submission form by the deadline (June 8, 2018) have been forwarded to the Scientific Committee (Abstract Review Committee) for review.
The Authors of all accepted abstract are now kindly required to submit their paper(s).
All papers must be submitted and presented in clear English with grammar and spelling of a quality suitable for publication.
Paper submitted by fax or e-mail will not be accepted.
Please do not submit multiple copies of the same paper. 
Please note, once submitted, your paper cannot be amended. Please contact the Organizing Secretariat should you need to amend or cancel the paper.

Please note the system, once you log-in with your user id and password, will automatically show the work(s) accepted for the paper submission with the relevant data, such as topic, title, abstract body and list of Authors. As the abstract you previously submitted on the online platform will be the one printed by the Editor in the abstract book, you will have the chance here to amend the text (if needed), keeping in mind that the words limit is 250.

Confirmation of receipt & notification of decision

You will receive an email confirming that your paper has been received, indicating the allocated paper number. Please refer to this paper number in all further correspondence with the Organizing Secretariat regarding the paper.
Please contact the Secretariat if you submit a paper and do not receive confirmation that it has been received. Notifications regarding the status of your paper will be sent once the review process is complete.

Writing & submitting your paper

Please follow the guidelines below when writing and submitting your paper. Papers should be submitted in Microsoft Word (.doc) and PDF (.pdf not zipped) according to the official approved layout (Balkema standard).
Please, note that the file .docx is not supported!
Deadline to submit your paper is September 1st, 2018.
Deadline for paper submission postponed to September 23, 2018.
All papers submitted via the online submission form will be forwarded to the Scientific Committee (Paper Review Committee) for review. The Committee may ask to upload a revised version of the paper in case the first submission requires amendments. 
The final deadline to re-submit the paper is December 7, 2018.
Deadline for paper re-submission postponed to December 17, 2018.

Instructions on how to submit a paper

Please read carefully the below instructions, provided by the Editor Taylor & Francis, before you submit your paper.

When an Author submits a paper or article, he/she is obliged to sign and return a Consent to Publish Form. While submitting a paper for publication, the Author agrees to transfer the copyright of his paper to the Publisher, and the Publisher has the right to publish the paper.

Please note that a permission form is needed for each paper sent.

A form indicating that all required permissions have been sought and obtained is needed as well.

Please download the file “Consent to publish” and “Permission verification form” from the button below and send them duly completed and signed to the Organizing Secretariat (

Paper without the relevant “Consent to publish form” and “Permission verification form” will not be forwarded to the referees for review.

Please download the forms here

All papers should be delivered in *.pdf format that was compiled from *.doc (Word) files using the option 'embedded fonts' in pdf-file preparation (see Guidelines to create PDF file.pdf). Pdf-files prepared from scanned documents cannot be accepted. In addition to the *.pdf file, the original source file (*.doc) should be provided as well.
Please, note that the file .docx is not supported!

Please download the file “Guidelines to create a .pdf file” here

Please download the guidelines here

All papers should be delivered in electronic form MsWord as well as identical Acrobat PDF file.

The maximum number of pages per full paper is 10 pages (new!!) for keynote speakers. Please see the Template section for further details

The maximum number of pages per full paper is 10 pages (new!!) for regular contributions. Please see the Template section for further details

The job-options (CPI_AR_PDF1.7.joboptions) should be used to create the pdf file.

Please download it from the button below

Please download the programme to create your PDF here

Be sure that all letter fonts are included when you create the PDF file (see Guidelines to create PDF file.pdf).

Before starting, make sure that you have a PostScript printer installed.Microsoft Word users should select the correct file for their printer: A4 paper size (21x29.7 cm, European size). Copy the files which you will be using to a new directory and keep the original file as a backup.

Please download other useful tools from the button below

Please download other tools here


Start MS Word. Close the empty file which appears on your screen (Close in File Menu). Now open the file B1ProcA4.doc (if you have a printer printing on A4 size paper - European standard) (Open in File Menu). Print this document. It gives detailed instructions on how to proceed when you still have to type your paper and also when you want to use the text from an old file. After you have read the first two pages of these instructions you are ready to start.

Note that you should always use the tag "First paragraph" after a heading. For the rest of the text use "Normal, text". When importing figures always set the paragraph tag on "Figures". Figures cannot be imported on the paragraphs tag. Use only the headings 1, 2, and 3 prepared by the Publisher.

Quick start for MS Word users

1. Copy the correct template file to the template directory. The name of this directory can be found in File Locations of Options (Tools Menu).
2. Start MS Word and select the template file in "New" (File Menu).
3. Rename this new file in "Saving As" (File Menu).

You are now ready to type your paper (see 4-7 below), or/and to insert text from another file (see 8-10 below).

4. Type the correct title, author(s) and affiliation(s), and delete old text without deleting the return at the end of the line.
5. Type your abstract behind "ABSTRACT: ".
6. Type the text of the first heading and delete old text without deleting the return at the end.
7. Now type the text of your paper using tag "First paragraph" for all paragraphs that follow a heading and tag "Normal, text" for all other normal paragraphs. Figures should be placed in paragraphs with a “Figure" tag and equations with a "Formula" tag.
8. To insert text from another file, open that file as well, select (Mouse) the text to be copied (Edit Menu), and paste (Edit Menu) it into the new file. In the Window Menu you can switch between opened files. The title, author(s), and affiliation(s) should not be copied completely. First type the first word of each line and then copy the rest of each line one by one. Copy only the text of your abstract and place it behind the word "ABSTRACT: ".
9. Check if setting of paper size and margins (Page Set Up in File Menu), and Columns (Format Menu) are still correct (see table 1 in instruction file).
10. Change the old tags for the new Balkema tags (see 7 above). Before doing this apply automatic formatting: From the Format Menu select AutoFormat and click AutoFormat now.


All paper should be submitted according to the official Balkema template (1 column A4).

It is required to write a shorter version of the abstract as part of the paper. The accepted paper will be included in the USB proceedings.

Please download the template from the button below

Please download the template here

Final note to all Authors

The publisher will reduce your paper to 75% and print it in black. For this reason, please check if the figures will be legible after reduction.

It is also very important that you submit your artwork/figures both embedded into Microsoft-Word

Please download the reference artwork file here


Notification of acceptance or rejection of the paper will be sent to the corresponding Author by February 1st, 2019. Only the corresponding Author will receive all information concerning the paper and will be responsible for informing the other Authors of its status.

Presentation at Congress

Instructions for preparation of oral or poster presentations will be sent together with acceptance notifications. For each accepted paper, at least one Author is expected to attend the congress. Presenting Authors must register by March 1st, 2019.
Accepted papers for which a presenting Author is registered and has paid the registration fee by the set deadline will be scheduled for presentation and included in the Congress Program and Congress Proceedings. 
Accepted papers without an associated registered Author will be published in the Proceedings only.

Register to Attend WTC 2019

Don't miss this annual tunnelling industry event where you have the chance to share experiences and identify mutual opportunities for growth in an industry increasingly critical to all nations.